Minutes – VHOA Board
of Directors Meeting – September 1, 2005
Meeting
adjourned at 7:30PM. Meeting time was 1 hours 30 minutes.
Attendees: President, Arnie Sheldon
(Hereafter, Arnie)
Vice-President, Laura Bradley (Laura)
Treasurer, Tony Perry (Tony)
Secretary, Joe Krager (Joe)
Order of Business:
-
Status of the amendment
o
Nothing new to report
o
Laura will meet with Elizabeth McCullough
in the near future to discuss how to proceed.
-
Wetlands
o
Dori has contacted her committee, but is
still waiting for the person from the Town of Holly Springs to provide the
information that she promised back in July.
-
Status of the newsletter
o
Joe has created the format for the
newsletter and written two articles thus far (Pool closure/Bulletin boards).
o
We need to write articles on the following:
§
Hurricane relief
§
ARC article
§
Halloween safety
§
Amendment update
§
Summary of the Community Town Hall Meeting
§
Finance meeting
§
Pig Pickin’ –
Second Saturday of October
§
Next Town Hall Meeting – late October
-
Arnie will work on a new location the next
Town Hall Meeting
o
Due to bad acoustics and temperature
issues, we plan to move the next meeting to a new location.
-
Pig Pickin’ will
be scheduled for October 8th
o
Looking for cooker for the pig who will
make hush puppies and anything else.
-
Yard sale for community
o
Saturday, October 1st, 7:00 AM.
o
Advertisement in the News & Observer
and on the Classifieds bulletin board will be made by Arnie.
-
Pool bids for next year
o
Tony will finish the statement of work and
will use our contract with Carlos to help write it.
o
We will get bids for approval to start work
on January 01, 2006.
-
Foreclosures
o
One of the foreclosures we started in July
has paid in full and all further proceeds toward foreclosure have ceased on
this homeowner.
o
Discussed the remaining two foreclosures we
continue to collect on based on information from our attorney.
-
Architectural Review Committee
o
Arnie is still going to take over as
chairperson of this committee. He will be in this roll only as the chairperson,
and will not be a voting member.
-
Entrance signs
o
The Board received an unsolicited bid for
an entrance sign to the community at the Morton Farm Road entrance.
§
$18,800 for a sign with stone on both sides
§
$16,200 for a sign with stone on just the
front side
o
Tony will seek additional bids based on our
current sign’s design.
-
Playground improvements
o
The grill the Board purchased will be put
in this fall.
o
The Board discussed purchasing a “big” kids
swing set for playground.
-
Bulletin Boards
o
The total cost of establishing the bulletin
boards was about $375. The Board approved paying Sandy Beach, our webmaster,
$466.50 for the three month period.
-
Finance meeting
o
Right now, the meeting is scheduled for
November 1st.
o
The Board will gather financial information
on the following:
§
Income
·
Dues (and the possibility of lowering them)
·
Foreclosures and back dues
·
Interest
§
Expenses
·
Ground maintenance
·
Pool contractor
·
Management company (CPA)
·
Pest control (the possibility of getting
one)
·
Entrance signs for the community
·
Playground swings
·
Website
·
Socials
·
Additional furniture for the pool
·
Monthly expenses including phone, electric,
water
-
Amendment meeting
o
Right now, the meeting is scheduled for
November 19th.
- The Board’s next meeting will be
Sunday, September 25th, 5:00PM