Minutes – VHOA Finance
Meeting – November 01, 2005
Meeting
adjourned at
Order of Business:
-
Welcome – Arnie
Sheldon
-
Financial Standing – Tony Perry
o
2004/2005 balance sheet (see attached
spreadsheet)
o
Financial picture (see attached
spreadsheet)
o
2004/2005 accounts receivable (see attached
spreadsheet)
o
2005 income & expense (see attached
spreadsheet)
o
Questions and Discussions
§
Questions were asked about the costs of the
website, pool gate and lock, and management costs.
§
Discussion about the Board’s ability to
make purchases on behalf of the community up to $1000, without the approval of
the community.
-
Anticipated 2006 Expenses – Tony Perry
o
2006 projected budget (see attached
spreadsheet)
o
Questions and Discussions
§
This is not the official budget for 2006.
The Board will hold another meeting with more exact figures on what the
community’s financial picture will be like in 2006.
-
Entrance Signs – Arnie
Sheldon
o
Status
§
Currently, the Board has been having
problems getting consistent bids on a sign for the entrances since we don’t
have a standard design. We are currently working on a standard design for all
future bids.
§
We are unable to determine from the plots
if there is a sign easement on the corner of Mizelle
Meadows. We will continue to work on resolving this issue, but we are planning
to go forward on the sign at
o
Approval – the members who attended this
meeting approved the Board to go ahead with this strategy.
o
Questions and Discussions
§
The Board will bring all proposals to the
community for a final vote on the direction of the entrance signs.
-
Wetlands Renovations – Dori
Barnard
o
The committee was introduced and Teresa
Lewis was introduced as the committee chairperson. She stated the need for the
damn to be fixed and plantings to be made around the buffer of the wetlands.
o
The greenway/walking path was discussed and
the Town of Holly Springs will clear this within three weeks and mulch will be
laid in the near future.
o
More research needs to be done on the
boundaries of the buffer of the wetlands and the committee will be working on
this in the near future.
o
Questions and Discussions
-
Landscaping Improvements – Dori Barnard
o
Committee members did not attend meeting.
o
The committee was created to work on the
current contract for landscaping of the community’s common areas. They will be
responsible for creating the statement of work for future work on these common
areas.
o
Questions and Discussions
-
Open Discussion – Arnie
Sheldon
o
The Board will put on a future meeting
agenda to address the Board’s policy to eliminate any bids made by members of
the community.
o
A member wants the Board to create a
directory of the member’s of the community and the Board. Due to privacy rules,
the Board can’t release any information on the members of the community and
this can only be done on a voluntary basis. We suggest that if a member wants
to work on this, they do so on their own.