Minutes – VHOA Board Meeting – April
14, 2005
Attendees: Vice-President, Arnie Sheldon (Hereafter, Arnie)
Treasurer, Dori Barnard (Dori)
Secretary, Joe Krager (Joe)
Order of Business:
- Address the resignation of Jerry Moore and
Jim Keddie
o Arnie was nominated and elected President of
HOA, 2 votes to 0.
o Dori was nominated and elected Vice-President
of HOA, 2 votes to 0.
o Volunteers will be requested to fill the 2
positions on Board at April 20th meeting, elections will be held if
necessary.
o Status of getting Board documents from former
Board members is as follows:
§
From
Jerry, Arnie will get pool keys/device, Home Depot Card, proposals, documents,
pool contract, and insurance papers.
§
From
Jim, Joe will get all Board documents and proposals he currently has.
-
o Presentation of the need for document rewrite
§
Partial disclosure
was agreed upon by a vote of 2 to 1. Full disclosure might come after we hire
an attorney following the April 20th meeting.
§
Dori
will write this presentation.
§
Additionally,
Dori will get ideas from members on what to spend our money on
o Direction of the Board comments
§
Dori has
written this presentation.
o Website design status
§
Joe will
write this presentation.
o Savings account statement
§
Arnie
will contact CPA to find out savings account (formal known as the slush fund)
balance to be reported at next meeting.
o Pets & Commercial Vehicle comments
§
Arnie
will write this presentation
o Homeowner owed dues balance summary
§
Arnie
will contact CPA to get information on current outstanding balance of past dues
accounts
o Pool key distribution at the end of the
meeting
§
Give out
new pool keys to homeowners current on dues payments. Bring monthly statement
with homeowners in arrears.
§
Joe will
write form for homeowner’s signature for receipt of key and compliance with
documents.
§
This
plan all hinges on what the status of the key system is that we will get from
Jerry over the weekend.
- Discussion on pets in the community
o The Board’s policy is to refer all complaints
from homeowners to the Town of
o Approved 3 votes to 0.
- Draft Statement of Work for various things
o SOW drafts started for hiring a new
management company, new contract for pool, and new contract for ground
maintenance.
o Reviewed proposal for new pool contract.
Voted to reject proposal 3 votes to 0. Arnie will write refusal letter.
- Issues to be tabled
o Assign additional interest to homeowner’s HOA
dues
§
Agreed
to table until full board: 3 to 0.
o Sending letters to homeowners with fences
along streets
§
Agreed
to table until full board: 3 to 0.
o Hiring of new management company/fire CPA
§
Agreed
to table until full board: 3 to 0.
- Talk about homeowner at
o Arnie will write letter to homeowners to take
care of their property in accordance with the C&Rs and Town of Holly
Springs.
- Talk about homeowner at 501 Blooming Meadows
Road
o Arnie will write letter to homeowners
explaining our inability to do anything to help them with their issue, pointing
them to the builder, the Town of Holly Springs, and Wake County for a response.
- Reimburse Joe for Newsletter costs
o Dollar Tree Stores, Inc: $2.14.
o The UPS Store: $42.80.
o Apply refund to Joe’s homeowners account.
- Sandwich Boards
o Will be placed at entrances to community for
Town Hall meeting on 4/18.