Minutes – VHOA Board Meeting –April
07, 2005
Attendees: President, Jerry Moore (Hereafter, Jerry)
Vice-President,
Jim Keddie (Jim)
Vice-President,
Arnie Sheldon (Arnie)
Treasurer,
Dori Barnard (Dori)
Secretary,
Joe Krager (Joe)
Order of Business:
-
o Presentation of document rewrite – 5 votes to
0 for.
§
Full
disclosure – 2 votes for to 3 against
§
Particle
disclosure – 3 vote for to 2 against
§
Jerry
will write presentation for document write
o Direction of the Board comments
§
Dori to
write presentation on Board direction
o Website design status
§
Joe will
write this statement
o Savings account statement
§
Dori
will contact CPA to find out savings information
o Pets & Commercial Vehicle comments
§
Arnie
will write the presentation for this
o Ideas for where future money should go
§
Get
ideas from members on what to spend our money on – Dori will bring this for
action.
o Customer Balance summary
§
Arnie
will contact CPA to get information on current outstanding balance of past dues
accounts.
- Discussion on pets in the community – Jim
o The Board’s policy is to refer all complaints
from homeowners to the Town of
o 4 votes for this policy and 0 against/1
abstain
-
Assign additional interest to homeowner’s HOA dues – Jerry
o We can assign up to 18% interest on all
homeowners who are behind in their homeowner’s dues payments.
o 5 votes for charging interest/0 against.
o Tabling the amount of interest being charged.
- Review Boards use of E-mail to conduct
business – Jerry
o Issues can be determined through e-mail on a
case-by-case basis. If disagreements occur, issue will be tabled until next
meeting. All five members must respond to issue through e-mail for decisions to
be made.
o 3 votes for/1 vote against/1 vote abstain.
- Discuss point of contact information for CPA
– Jerry
o CPA called the President to complain about
multiple Board members contacting them.
o Board approved firing CPA and hiring a new
management company 3 votes to 2 within the next 90 days.
o Joe will draft a statement of work for hiring
a new management company.
- Jerry resigned from the Board at this time.
- Jim will contact CPA (Jeff) tomorrow morning
to inform him of a change of leadership on the Board abruptly. Jim will advise
Jeff that Arnie will contact him with critical information regarding liens
needing to be assessed.
- Board meeting was adjourned at