Valleyfield HOA (VHOA) 2005 Budget Approval Meeting – Feb. 17, 2005

Minutes – By Joe Krager

Attendees: Jerry Moore (Jerry)

Jim Keddie (Jim)

Arnie Sheldon (Arnie)

Dori Barnard (Dori)

Joe Krager (Joe)

Order of business:

Discussed dues and liens with homeowners and outstanding balances.

See about getting street signs straightened/painted.

Budget proposals going forward will be handled by outgoing board.

Current budget for 2005

- Pool Expenses - $11,114.00

o $2300.00 for new gate

o $1200.00 for new pool lock and key system

o $6700.00 for chemicals/cleaning/testing during summer

- Pool keys going out after gate completion

- Each homeowner will have to sign for pool card and compliance with Covenants and Restrictions

- Take proposals for new pool contractor

- Ground Maintenance - $8500.00

o Taking proposals for new contract

o Mow lawn/trim bushes around pool and Grigsby Road

o Extra expenses: ant hill/fertilizers/seeding

o Taking care of grass around sidewalks/curbs?

- Management - $5,494.75

o Carolina Property Associates

o Find out about availability of staff for homeowners

- Reserve Fund

o One-year operating expenses is the goal to accumulate

o Future endeavors use only

o 10% of income/100% overdue balances fund the reserve

- Motion to approve budget

o 14 affirmative

o 0 opposed

Dog issues continue

- Loose dogs and the messes they leave

- Contacting Animal and Humane Control

Community meetings

- Quarterly? Future discussion by board

* Please Note: Homeowners who are two (2) quarters behind in the payment of their dues can be subject to property liens as per the Valleyfield Homeowners Association Covenants and Restrictions. If payment is not received within the next thirty (30) days of this bill, a certified letter will be sent to you (at a cost of $60.00 to the homeowner and applied to your balance) reminding you that this payment is due. A lien will be assessed upon your property thirty (30) days following the certified letter (at an additional charge to you) if no attempt to pay your account is made. If you have made payments to your account, please disregard this message.