Valleyfield Homeowners Association Meeting  

                        June 13, 2007 7:00p.m. At Java Divine                                    

                        Meeting adjourned 8:55 p.m.

Attendees:  President, Dori Barnard, VP, Theresa Lewis, VP, Susan Kirk,        Secretary Amy Blosser and Treasurer, Sue Ellen Tees

Order of Business:

Review of last meeting minutes.   Minutes were approved.

Yard of the Month nomination forms are to be completed and posted at pool main gate.  Amy will design form.  Dori is looking for a business that would like to volunteer a gift certificate.  Home depot gift card is a second option, but we may have to purchase if there are no volunteers.

A date was decided for the community yard sale, Aug 25.

Website is in need of updating.  Minutes, new pool key form, etc.  Upcoming events sections needs to be revised.  Amy and Dori are working on getting information to Joe Krager for down loads.  Need to add social events, softball information and yard sale dates.

Softball team preparation has begun.  Sue Ellen volunteered to check with Parks and Rec. regarding rules of sponsorship.  Point of contact for softball will be Sue Ellen Tees.

Pool receipt form is in need of revising.  Amy volunteered to make necessary changes. 

The board has decided to enforce the $5.00 lost key fee in order to recoup the cost of purchasing new keys.  Dori is working with CPA to place this order.  The new form will also ask if key is lost and will request $5.00 payment to CPA.

Community town hall meeting date was decided.  Meeting will take place at 7:00p.m. on Aug 2 at the Hunt Center.  Dori will reserve the Hunt Center and Theresa has agreed to add this information to the next newsletter.  Theresa expects the letter to go out in July. Dori would like Naomi Lamunic to be invited to speak at the meeting.  Dori will pursue this.

Letters from CPA were reviewed.

Dori advised the board the footers are to be poured and Jonathan Meadows of Sign Company has advised project will take 2 weeks from start to finish.  Landscaping is to follow.

A request for updated list of homeowner’s, financials, checking accounts, etc.  Amy will contact Sharon for this information.

Members of the community have complained about the parking on the street at the pool.  Board members are considering adding no parking signs.  Amy will follow up with the town regarding any restrictions before signs are posted.

The board would like a welcoming packet designed for new home owners.  Susan Kirk will facilitate this request.  We would also like an independent mail with the new pool rules as well as a form to be completed by homeowner asking for their key no., address, phone number and name.

Dori suggested selling advertisement links to web page.  This project has been tabled for now.

A new meeting format was requested.  Meeting minutes from previous meeting will be reviewed and approved at the beginning.  Dori will address any of her concerns.  Afterwards each board member will discuss any items they have be delegated and their progress on each item.  The board agreed to this format.