VALLEYFIELD HOA BOARD MEETING
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Minutes
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DATE 4/6/2010
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Time 7:00pm
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Java Divine
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Meeting called by
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Board of Directors
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Type of meeting
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Annual Meeting
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Attendees
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Caroline Curran,
Arnie Sheldon, Sam McDonald. Terri
Wolk,(Magnolia Management),
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Agenda topics
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Pool Gate Upgrade Quote
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Review of Bid
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Discussion
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Bid came in
at 3500.00 for the Pool Gate Upgrade.
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Conclusions
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Board has
decided to postpone the upgrade of the pool gate system until next year. We will look to see if it can be added to
the budget for the 2011 season. Upside
of the upgrade would be the access to the system without having to be
physically at the pool thus allowing cards to be activated in a more timely
manner, downside is cost wise we did not budget for this in the pool repairs
and have already spent the budgeted money for 2010 to repair the deck surface
of the pool area.
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Pool Deck Repair
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Status
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Discussion
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Pool deck
repair was completed as of last week.
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Conclusions
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Pool will be
able to open as scheduled with out puddling of water at the shallow end of
the pool area. It was noted to the
board that the contractor used the water source of the home next to the pool
without authorization from the homeowner.
Magnolia will contact the contractor and all other vendors to make
sure this does not happen again.
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Violations
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discussion
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Discussion
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Mold
continues to be a problem in the community.
Magnolia has inspection for April and will be sending letters out for
Mold violations and garbage can violations.
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Conclusions
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Reminder
letters will go out for garbage can placement, roof issues, mail box painting
and general cleanliness of homes.
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Book of Resolutions
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Discussion
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Discussion
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Magnolia
recommends a Book of Resolutions for Valleyfield Subdivision
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Conclusions
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Magnolia
will provide an example for the board to review. A book of resolutions would be useful if
the board decided to change any of the guidelines in the ARC designs or
Covenants.
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Reserve STudy
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STATUS
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Discussion
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Reserve
study was completed by CRITERIUM – GILES
ENGINEERS, Cary, NC. The
board has obtained the initial copy and is reviewing.
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Conclusions
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Reserve
study will allow the board and coming boards to ear mark money that will be
needed in the next 10 years for multiple upkeep items (ie parking lot
resurfacing, pool & cabana upkeep)
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ICE CREAM SOCIAL
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DISCUSSION
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Discussion
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Ice Cream
social scheduled for June 5th from 11:30-1pm
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Conclusions
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Caroline
will coordinate the hiring of an ice cream truck to dispense ice cream at the
pool area for residents. We will also
provide wipes at the tables in the pool area.
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