Minutes – VHOA Board of Directors Meeting – March 1, 2006

Attendees: President/Secretary, Arnie Sheldon

Vice-President, Todd Stevens

Vice-President, Paul Regan

Not in Attendance – Michelle Rogers

Order of Business:

1. No updates available for entrance sign or newsletter action items as Michelle Rogers was not able to attend this meeting.

2. Future Meetings – Since Michelle cannot make Wednesday meetings, it was decided to change the meetings to the second and fourth Sunday of each month.

3. Town Hall Meeting – It was decided that the next Town Hall Meeting would be held in mid-April. Exact date to be decided at next meeting.

4. Vacant Position – It was agreed that the vacant board position would be filled by election at the next Town Hall Meeting.

5. Carolina Property Associates Expanded Duties – We discussed ideas for discussion with CPA to expand the services they provide Valleyfield. CPA will be invited to our next meeting to discuss these services along with any associated costs. Suggested services included:

a. CPA will monitor owner accounts and will automatically send reminder letters for delinquent accounts. CPA will also take over responsibility of sending Certified Letters, Liens, and Foreclosures when appropriate for delinquent accounts. Board’s only responsibility will be to approve list of owners to be sent such items before CPA sends them.

b. CPA will be responsible for collecting five landscaping and five pool service bids at the end of each season for consideration for the following year. They will present the bids to the Board for vendor selection.

c. CPA would take a larger role in the newsletter. Suggestions were made the CPA would coordinate the entire newsletter process – asking the Board for article contributions and also contributing articles of their own. This item is up for discussion.

d. CPA would be responsible for sending homeowners reminder letters regarding property maintenance, neighbor complaints, mailbox maintenance, etc. when warranted. In the past, the Board has taken this responsibility. The Board will approve all correspondence before it is sent.

The next meeting will be Sunday, March 26 at 2pm at Paul Regan’s home at 205 Grassy Valley.