Minutes – VHOA Board of Directors Meeting – February 8, 2006

Attendees: President, Arnie Sheldon

Vice-President, Todd Stevens

Treasurer, Michelle Rogers

Not in Attendance, Kate Eberle, Paul Regan

Order of Business:

1. Welcome of new members

a. Todd Stevens was welcomed as a new member

2. Schedule of Meetings

a. It was agreed that the schedule of 2006 Board meetings would be the first and third Wednesday of every month at 7pm. The meeting location will be decided before each meeting.

3. Sign Update

a. Michelle gave an update of her work on the Morton Farm entrance sign. The engineer we contacted last year to help with the design has been non-responsive.

b. Michelle will draft a design and submit to various vendors for bid. The Board will approve the initial design. The community will approve the final design and budget.

c. Arnie will email Michelle a drawing of the M.F. sign easement.

4. Agenda for 2006

a. The following items were discussed as potential agenda items for 2006:

i. Entrance Sign

ii. Newsletter

iii. Wetlands landscaping

iv. ARC improvements

v. Street sign renewal project

vi. Community Watch program

5. Pool/Landscaping

a. It was discussed that the Board will stay on top of the Pool and Landscaping contractors to ensure they are doing the job we expect them to.

b. Arnie will send the Pool and Landscaping contract to the Board members via email.

6. Carolina Property Associates

a. It was decided that we want CPA to take a more active role this year. At our next meeting on March 1, we will brainstorm additional services we would like them to provide.

b. Jeff Willis (CPA) will be invited to the following meeting to hear our proposals and discuss pricing, etc.

c. One item in particular that we want CPA to handle is the handling of late dues/certified letters/liens.

7. Newsletter

a. Michelle suggested we consider using a professional newsletter service for our newsletter. She has experience with this in the past.

b. Michelle will have information for us at the next meeting

8. Certified Letters/Liens

a. We discussed the current list of homeowners with past due accounts.

b. Arnie will provide the Board for approval the list of homeowners that should be sent a certified letter and the list of homeowners who have already received letters and now require a lien on their property.

9. Kate Eberle Resignation

a. After the meeting, Kate Eberle resigned from the Board for personal reasons

b. The remaining four members will discuss how to best fill the vacant seat.

The next meeting will be Wednesday, March 1 at 7pm. Location to be decided at a later date.