VALLEYFIELD HOA BOARD MEETING
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Minutes
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DATE 2/2/2010
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Time 6:30pm
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Bass Lake
Ale House
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Meeting called by
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Board of Directors
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Type of meeting
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Annual Meeting
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Attendees
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Caroline Curran,
Arnie Sheldon, Joe Krager, Sam McDonald. Terri Wolk,(Magnolia Management),
Scott Mitchell (first portion of meeting)
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Agenda topics
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Dam & Mitchell Engineering
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Review of Bid
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Discussion
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Reviewed Bid
from BMP East for work to be done on Dam.
Bid price $14,200 not to excel $15,800. Prior to this work to start a 10Year flood
study must be completed. 100 Year
Flood study Bids are currently coming in ranging from 2,000-2,500. Scott to obtain these bids and get them to
the board by March 1st.
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Conclusions
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Board would
like a flood study bid approved and started within the next 3-6 weeks. Upon completion of the Flood Study we will
k now if we can proceed with breaching the dam which is the most cost
effective way to resolve the dam issue.
If flood study comes back and we CAN NOT breach the dam the board will
continue to obtain bids to rebuild the dam.
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Board Positions
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ASsignment of 2010 Board
Positions
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Discussion
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President-
Arnie Sheldon, Vice President- Caroline Curran, Treasurer- Sam McDonald,
Secretary- Joe Krager
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Conclusions
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All approved
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2010 Contracts
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discussion
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Discussion
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Pool
specialists approved and finished. Two
Brothers Contract still being reviewed.
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Conclusions
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Two Brothers
will come back to the board with lower costs on Flowers, Mulch and fertilizer
treatments in effort to cut some costs from the proposed 2010 contract that
they gave to the board. This contract
was approved at the year end meeting, but the 2010 board would like make an
effort to trim some costs.
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Open Board Positions
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Nominations for Open
Position
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Discussion
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2010 Board
has an opening for one more position to be filled.
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Conclusions
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We will post
on website that we have an open position.
We did not have anyone to fill it at the meeting.
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2010 Board Agenda
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Discuss direction of 2010
Board
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Discussion
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Board agenda
to include newsletters quarterly, meetings quarterly, continue to make
progress on the dam
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Conclusions
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News letters
to go out March, June, & September. Quarterly meeting dates are scheduled
for April 6th, July 13th & September 28th
at Java Divine. The community is
invited to these meetings. Meetings
will be posted to the website and posted in the newsletter.
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OPen Floor Discussion
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Discussion
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Code of
ethics to be signed by all board members.
Reserve Study will be done.
Violations to continue as we have in the past year. March Newsletter topics discussed.
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Conclusions
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Code of
ethics signed by all board members and document posted on website. Reserve study given approval magnolia will
move forward with ordering this. March
Newsletter topics to include ( dues schedule, website reminder, dam update,
pool repair and pool opening date,
board meeting dates, mailbox painting, mold issues…possible power
washing ad, doggie waste station reminder)
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