VALLEYFIELD HOA BOARD MEETING
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Minutes
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DATE 1/19/2010
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Time 7pm
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Holly springs
hunt Center
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Meeting called by
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Board of Directors
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Type of meeting
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Annual Meeting
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Attendees
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Caroline Curran,
Arnie Sheldon, Stefanie Hansan, ,(Magnolia Management), Terri Wolk
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Agenda topics
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WElcome & Call to Order
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Designation of a Qurorum
& Approval of 2008 Annual Meeting Minutes
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Discussion
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19 people
and proxy’s were present so the meeting was authorized to move forward. Review of 2008 Annual Meeting minutes was
completed.
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Conclusions
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2008 Meeting
minutes approved.
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PResidents Report
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2009 Accomplishments,
Future Plans & Projects
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Discussion
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2009
Accomplishments included: Completed change over of management companies from
CPA to Magnolia Management Company.
Play Ground Changes (doggies waste station, mulch spreading, waste
receptacle installation, replacement of swings, message board installed at
entrance of pool) Ice Cream Social,
Fall Festival, New Pool Drain installation to comply with Virginia Graeme
Baker Act, Dam under contract with Mitchell Engineering and Town of Holly
Springs on board with our progress.
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Conclusions
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Treasurer’s Report
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Valleyfield Financial Review
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Discussion
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Arnie went
over budget.
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Conclusions
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One addition
to the 2010 budget was made a 2,000 pool repair cost for the deck issue at
the pool. Issues regarding budget were
no balance sheet shown. Board agreed
to post balance sheet on website. A
deficit was shown so (2) no’s were given when approval of the budget was put
on the floor. Budget was approved with
(17) Yes’s. Penalty and interest was
brought up however covenants allow the board to charge penalty and interest
in the amount of 12% if payment is 30 days past due. This was not a procedure followed through
by CPA and the board chose to implement it per the covenants when we changed
over to the new management company.
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Election of Board Members
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Nominations From Floor and
Current Board Members
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Discussion
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(3) Current
Board members stepped down Alfred Flores, Dan Ray & Stephanie
Hansen. Caroline Curran and Arnie
Sheldon chose to run again.
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Conclusions
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Joe Krager
volunteered to join the board and was voted in with 19 yes’s. Sam McDonald expressed interest and will
get back to the board with an answer shortly. At the conclusion of the evening the board
had 2 seats still open.
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Other Business
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Discussion
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Dam update
was given. The board is in the bid
process with Mitchell Engineering for the possible tear down of the dam which
looks to be the least expensive way to handle the issue. The bus stop at Morton Farm and Blooming
Meadows is an issue with children vandalizing the neighbor’s property. The board recommended contacting the
Security Officer at the School, the holly Springs police department or the Principal
of the school. The board has decided
this is out of the control of the HOA and needed to be dealt with by the
homeowner and the police.
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Conclusions
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Discussion
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Conclusions
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